Improving the effectiveness of information

As a writer I am always eager to get my articles published. Unfortunately – like with all processes – speeding up things often has a negative effect on the end quality of your product. Taking the time for a serious QA step, pays of in a more effective article. There are two processes that you can use to improve the quality of your article: Review process Pre-test process In an ideal situation you do them both. Get reviewed Although most of us are excellent writers, capable of delivering the message to an audience, it is always a good idea to set up a review process for your article before you post it on your blog or send it in to a magazine. A review process in an ideal world consists of two activities: A peer review by someone who knows the topic: technology, method or issue; A grammar & style review by a trained editor. For the peer review it is important to always provide the goal and audience definition to the reviewers, so they know what you are a...

Until now we have in this series of blogs about writing effective articles focused on the preparing steps before the actual writing. In this post we have finally reached the point where we have been waiting for: the actual writing of our article. So sharpen your pencils and your wits, put that empty sheet of paper on your desk and start writing. Your sheet is already half filled If you have followed the steps described in my previous posts, your sheets is actually already half full. You know your goal and audience and you have created that overall structure of your article, right? Then it is simply a matter of copying that overall structure into your empty page and you have the outline for your article, including the main topics and subparagraphs. A strong article has a strong opening Get your readers involved from the moment that they start reading: your introduction is the key to the overall success of your article. Make sure that the introduction offers a strong statement,...

In the previous blog posts, we have talked about the criteria for effective articles and how important it is to set a goal before you start. Now suppose you have decided to write an article about new technology that enables organizations to perform better and make more profit. The goal of your article is to persuade the reader to come to one of the conferences where your company demonstrates this new technology. Would you be interested to hear what your neighbor – a software engineer – thinks of this article? Or the gardener? Or your kids? The audience is part of the goal Aim at a specific audience and define them If you write an article that is supposed to generate new opportunities for your organizations, you are typically aiming at decision makers within a specific industry. So while your neighbor – the software developer – can find your article too shallow and lacking the technical details he is looking for, your targeted audience of decision makers could possible find it...

How to write effective articles? We can’t possibly answer that question if we don’t specify what we want to achieve. As mentioned in my previous post,  if you simply write an article because you feel the urge to do so, you will at best amuse your audience with an intriguing story. But to be effective, you need to know what you want to achieve. A goal-driven approach to writing Writing articles is – or at least should be - a goal-driven activity. You are trying to achieve ‘something’ with your audience and that something is not passive reading. An effective article is in my opinion an article that persuades the reader: • to perform an action • to change his or her opinion • to share your ideas with others If you look back upon the articles that you have read, which ones would you still consider to be worth reading? Exactly: the ones that changed your opinion on a topic, that helped you in your work or that motivated you to discuss the topic with others. So simp...

I am a writer. I have been all my life and I wouldn’t know what to do if I would ever lose this talent. I have been writing about many topics: from welding procedures and high tech greenhouse technology to  software implementations and the use of semantic technology.  Apart from the writing I enjoy digging into these topics and finding out how things really work and what the benefits are of these new technologies or approaches. But is a talent for writing in combination with an interesting topic enough to form the basis for a successful and effective article? Or do we need more? In this series of blog posts I will explore the criteria for a successful article, not necessarily providing you with a fix set of rules but rather focusing on best practices, lessons learned and examples from my own work. On the cover of a magazine One example from my own work. In 2008 I wrote an article called “The Flexible Intranet” about using semantic technology to create smarter Intranet sites...